“Be Part of Something Bigger” Campaign
Campaign to Win a Sponsored Trip to the WIN (Women Implantology Network) EMEA Summit, Istanbul, 14–15 May 2026
1. Promoter
The promoter of this campaign (“Promoter”) is Straumann Group South Africa (Pty) Ltd (“Straumann”), a company incorporated in accordance with the laws of the Republic of South Africa.
2. Campaign Name
The campaign is titled “Be Part of Something Bigger – Win a Fully Sponsored Trip to the WIN (Women Implantology Network) EMEA Summit in Istanbul” (the “Campaign”).
3. Eligibility
3.1. The Campaign is open to individuals who:
(a) are natural persons aged 18 years or older at the time of entry;
(b) are registered members of the Women Implantology Network (WIN) Community;
(c) are qualified and currently practicing in implant dentistry, including but not limited to placing, restoring, assisting in implant procedures, or supporting clinical workflows (e.g., dentists, specialists, oral hygienists, dental nurses) in South Africa.
(d) hold a valid passport and are able to travel to Istanbul, Turkey, on 14–15 May 2026.
3.2. The following persons may not participate:
(a) directors, members, partners, employees, agents, consultants, or contractors of Straumann, its affiliates, and any supplier of goods or services in connection with the Campaign;
(b) family members or household members of any such persons.
(c) students, interns, or trainees who are not yet qualified and practicing.
3.3. Participation constitutes acceptance of these Terms and Conditions.
4. Campaign Period
4.1. The Campaign opens for entries at 00:01 SAST on 4 March 2026 and closes at 23:59 SAST on 14 March 2026 (“Entry Period”).
4.2. Public voting opens at 00:01 SAST on 19 March 2026 and closes at 23:59 SAST on 31 March 2026.
4.3. These dates (collectively the “Campaign Period”) may be amended at Straumann’s sole discretion.
5. How to Enter
5.1. To enter the Campaign:
(a) Visit the official Campaign landing page during the Entry Period;
(b) Complete all required fields of the online entry form with true and accurate information;
(c) Upload a 60–90 second video explaining your motivation and how you would represent Straumann and your region at the WIN EMEA Summit;
5.2. Confirm acceptance of these Terms and Conditions and and consent to the processing of personal information in accordance with Straumann’s Privacy Policy.
5.3. Only one entry per participant will be accepted. Duplicate or incomplete entries will be disqualified.
5.4. Participation in this Campaign is free.
6. Selection of Finalists and Voting
6.1. All valid entries will be reviewed by Straumann, which may shortlist entries for publication as Finalists.
6.2. By entering, participants consent to Straumann sharing, publishing, and promoting their entry videos and profile content on their local and global social media channels for the purpose of this Campaign without additional compensation, unless prohibited by law.
6.3. Public voting will be conducted via an online voting form where visitors may cast one verified vote per email address.
6.4. Votes will be tallied and combined with social engagement metrics (likes/comments) and an internal panel score to determine the winner. The specific scoring methodology will be determined by Straumann at its sole discretion.
7. Winner Notification and Verification
7.1. The winner will be notified via email or phone within two (2) business days after the end of the Voting Period.
7.2. The winner must provide a copy of their valid passport and any additional identification documents reasonably requested by Straumann for verification purposes within 24 (twenty-four) hours of notification.
7.3. If the selected winner fails to provide the required documentation, cannot be contacted, is unable to travel on the Summit dates, or is found to be ineligible, Straumann reserves the right to withdraw the prize and select an alternate winner.
8. Prize
8.1. The prize consists of a fully sponsored trip for one (1) winnerto attend the WIN EMEA Summit in Istanbul, Turkey, on 14–15 May 2026.
8.2. The prize includes:
(a) economy return flights (to/from nearest international airport in South Africa to Istanbul, Turkey), booked through Straumann’s appointed travel agent (HtH Travel);
(b) transfers to/from Istanbul Airport and the Summit venue;
(c) standard single room hotel accommodation for up to 3 nights;
(d) Summit registration fees.
8.3. Any additional costs (e.g. meals not included in the Summit, travel insurance, incidental expenses) are the responsibility of the winner.
8.4. The prize is non-transferable, non-exchangeable, and may not be redeemed for cash.
9. Visa and Travel Requirements
9.1. The winner is responsible for arranging all visa requirements for travel to Turkey and must ensure that any visa is approved in time for the WIN EMEA Summit.
9.2. The winner is also responsible for complying with any additional travel requirements, including airline regulations, travel insurance, or health
documentation.
9.3. All flights must be booked through Straumann’s appointed travel agent (HtH Travel). Please contact Henriette at henriette@hthtravel.co.za or by phone on 021 853 1904/021 854 4208. The winner may not independently book flights without Straumann’s approval.
9.4. Failure to meet these requirements may result in the prize being withdrawn and an alternate winner selected.
10. Publicity and Data Use
10.1. By entering, participants consent to Straumann using their name, entry video, photos, or biographical information for promotional purposes without additional compensation, unless prohibited by law.
10.2. Personal information collected in connection with this Campaign will be processed in accordance with Straumann’s Privacy Policy and applicable laws (including POPIA).
10.3. Straumann’s overall Privacy Notice (available at: Privacy notice (straumann.com) shall apply to any such processing of personal data.
11. Photography and Filming Disclaimer
By attending the Summit, participants acknowledge that Straumann and authorised third parties may record or photograph the event and may use the recordings for marketing, promotional, educational, or research purposes. Such use does not entitle participants to remuneration. Participants may opt-out by notifying Straumann Event staff at registration.
12. Participant Conduct at the Event
The winner agrees to conduct themselves professionally. Harassment, offensive, discriminatory, or illegal behavior is prohibited. Inappropriate conduct includes unauthorized sharing of confidential information, promotion of private courses/events, or non-anonymized patient data. Violations may be reported to Straumann Event staff or via info.za@straumann.com.
13. General Conditions
13.1. Straumann reserves the right to cancel, modify, or suspend the Campaign or these Terms and Conditions at any time for any reason without prior notice, subject to legal requirements.
13.2. Straumann’s decisions regarding all aspects of the Campaign (including eligibility, finalists, and winner) are final and binding.
13.3. Straumann will comply with all applicable laws governing promotional competitions in South Africa, including the Consumer Protection Act No. 68 of 2008 and Section 36 requirements.
13.4. Nothing in these Terms limits any rights a consumer may have under applicable law.
14. Limitation of Liability
14.1. To the maximum extent permitted by law, Straumann Group South Africa, and their respective parent companies, subsidiaries, affiliates, directors, employees, agents, and representatives will not be liable for any loss, damage, cost, expense or injury of any kind arising out of or in connection with:
(a) participation in the Campaign;
(b) acceptance, possession, use, or inability to use the prize (or any portion thereof);
(c) travel to and from, attendance at, or participation in the WIN EMEA Summit in Istanbul, including but not limited to flights, ground transportation, accommodation, meals, or event-related activities;
(d) any accident, injury, illness, loss of or damage to property, delay, cancellation, governmental restriction, visa issue, or event beyond the reasonable control of the Organizers; or
(e) any act or omission of third-party service providers involved in providing any component of the Prize, including airlines, hotels, transport providers, or event organizers.
14.2. The prize is subject to the terms and conditions of the relevant third-party service providers. The Organizers shall not be responsible for changes to the Summit program, travel arrangements, or accommodation where such changes are outside their reasonable control.
14.3. The winner is solely responsible for ensuring that they hold a valid passport, obtain any required visas, and comply with all applicable travel, health, and entry requirements.
14.4. The winner participates in the Summit and related travel at their own risk and is strongly advised to obtain appropriate travel and medical insurance prior to departure. The Organizers shall not be responsible for any medical, repatriation, cancellation, or other travel-related costs not expressly included in the Prize.
14.5. Nothing in these Terms and Conditions excludes or limits any liability that may not lawfully be excluded or limited under applicable law.
15. Governing Law
15.1. Campaign Rules (Local South Africa)
These Terms and Conditions, to the extent they relate to the administration of the Campaign within South Africa, shall be governed by and construed in accordance with the laws of the Republic of South Africa. Any disputes arising solely from the Campaign in South Africa shall be subject to the exclusive jurisdiction of the South African courts.
15.2. Prize/Event (WIN EMEA Summit)
Any matters relating to the winner’s attendance at the WIN EMEA Summit in Istanbul, including travel, the prize, and participation in Summit activities, shall be governed by and construed in accordance with the laws of Switzerland. Any disputes arising in connection with the Summit or the prize shall be submitted to the exclusive jurisdiction of the courts of Basel, Switzerland.
Straumann Group South Africa Contact
For any questions or assistance regarding the Campaign, including verification, travel, hotel, or Summit registration, participants may contact the Campaign coordinator:
Kaylee Bartho – Marketing Manager
Email: kaylee.bartho@straumann.com
Mobile: +27 (0)82 627 0924
Office: +27 (0)21 850 0823
Straumann Group South Africa
Suite 6, 2nd Floor
Waterstone Village Office Park
Cnr R44 & Main Road
Somerset West
Cape Town, 7130